Bayer Holding Ltd.

Personal Information Protection Policy

Bayer Holding Ltd. (hereinafter referred to as the “Company”) is fully aware that personal information is an essential property of individuals and securing personal information of all our customers and stakeholders is one of our social responsibilities. The Company is committed to comply with the Act on the Protection of Personal Information of Japan (hereinafter referred to as the “APPI”) and other related legislation and will endeavor to properly protect and manage such information in accordance with this Personal Information Protection Policy as set forth herein.
 
All the officers and employees of the Company (including contractors, temporary workers, part-time employees and such, the same shall apply hereinafter) understand this Personal Information Protection Policy and will endeavor to protect and maintain personal information, in order to become “a trusted and highly rated company” in the society.

 

Compliance with the Laws

The Company will strictly comply with the APPI, related laws and regulations, guidelines, and this Personal Information Protection Policy, when handling Personal Information. For the purpose of this Personal Information Protection Policy, “Personal Information” means information of a living individual which can identify the specific individual.

 

Acquisition of Personal Information

The Company will explicitly establish the purposes of use of personal information and notify and/or announce such purposes. The Company will acquire personal information in a lawful and appropriate manner.

 

Use of Personal Information

The Company will use personal information only within the scope of the purposes of use of personal information unless otherwise the consent of the data subject by the relevant personal information is obtained or unless authorized by applicable laws. 

 

Management of Personal Data

The Company will continuously take all measures necessary to prevent unauthorized access to personal data, loss, destruction, falsification and leakage of personal data. The Company will educate its officers and employees on proper handling of personal data. 

 

Provision of Personal Data to Third Party

The Company will not provide personal data to any Third Party without the consent of the data subject by the relevant personal data or unless authorized by applicable laws.

 

Provision of Personal Data to Service Providers

To the extent necessary to achieve the purpose of use of Personal Information, the Company may outsource the handling of personal data to its group companies or external service providers. The Company shall select service providers, which handle personal data in an appropriate manner, and will supervise service providers as necessary and appropriate to ensure the security control of the personal data.

 

Modification of The Personal Information Protection Policy

The Company will continuously improve the protection of personal information and may modify this Personal Information Protection Policy as necessary. 

 

Request Concerning Retained Personal Data

When the data subject requests disclosure, correction, suspension of use etc. of the relevant retained personal data under applicable laws and other related legislation, the Company will respond properly to such request.
 

Inquiry Concerning Personal Information

The Company will establish internal structure to ensure prompt and appropriate response to inquiries and complaints from the data subject concerning the handling of personal information.

 

Purposes of Use of Personal Information

The Company will use personal information as below and also for the purpose of business operation and management support for respective product areas within our group. For more details of the purpose of use for personal information of the respective product areas, please refer to the relevant Personal Information Protection Policy of each product area (i.e., Pharmaceuticals, Consumer Health and Crop Science).

  1.  Personal Information of governmental officers and relevant organizations

    1.    identify the person in charge of our business
    2.    advice and consultation on our business
    3.    improvement of our business
    4.    organize meeting and conference
    5.    information sharing on our business
    6.    application, notification and report to public offices

     
  2. Personal Information of member of trade association

    1.    information sharing on the industry
    2.    information sharing on our business
    3.    organize meeting and conference
    4.    seek and proceed alliance activities
     
  3. Personal Information of media personnel and journalists

    1.    identify the person in charge of our business
    2.    report, press release
    3.    examine and improve our press activities
    4.    organize meeting, conference, etc.
    5.    information sharing on our business
    6.    advertisement
     
  4. Personal Information of employee of vendor and service provider

    1.    select vendors
    2.    entrustment of business
    3.    improve our procurement activities
    4.    payments, issue documents, manage contracts, etc.
     
  5. Personal Information of applicants and candidates

    1.    hiring procedure, and communication on the result
    2.    communication on the hiring, provision of the information
    3.    communication on the processes of the employment, and related matters
    4.    evaluation, analysis of Bayer’s hiring activities
     
  6. Personal Information of employees and his/her family


    1.    salary, incentive, evaluation, human resource management, compliance investigations, benefits, organizational management, human development, keep health and security
    2.    establish internal infrastructure
    3.    use of company facilities, support travel, and other employee support
    4.    application and report to the authorities
    5.    internal communication
    6.    use and provision of the information based on legal requirements
     

  7. Personal Information of uses of our contact office and websites

    1.    examine, research and respond to inquiry
    2.    provision, collection and analysis of information on Bayer's business
     
  8. Personal Information of applicants and participants of events held by Bayer

    1.    planning, execution of the events and necessary contacts for the events
    2.    operation related to the above
     

Joint use of personal information

The Company uses personal data held by the Company jointly between our ultimate parent company, Bayer AG (German headquarter) and affiliates (in and outside Japan). For other joint usage of personal data, please refer to the relevant Personal Information Protection Policy of each product area (i.e., Pharmaceuticals, Consumer Health and Crop Science).
 
Name, address and the representative of the individual or business operator responsible for the management of the personal data is as below.
 
Bayer Holding Ltd.
Main Tokyo Office: 1-6-5, Marunouchi, Chiyoda-ku, Tokyo
Main Osaka Office: Breeze Tower, 2-4-9, Umeda, Kita-ku, Osaka-shi
Representative Director: Julio Triana

 

Items which are used jointly

  1. name, age, date of birth, mail address, telephone number, area of medical practice, workplace, position, title, old school, and other information on prescription of healthcare professional and researcher
  2. name, workplace, position, mail address, telephone number, and other information for corresponding
  3. name, age, sex, institution, clinical history, safety information of patients, and users of our products
  4. name, workplace, area of practice, and other information on execution of operation of vendor and professional
  5. name, age, date of birth, mail address, telephone number, division, position, salary, benefits, and other information on service of employees
  6. name, address, age, wok history and other information of applicants
  7. name, home address, workplace, mail address, phone number, and other information for contact, etc. of other persons

 

Purpose of use

same as described in “Purpose of use”

 

Web Analysis

Our website uses Google Analytics, a web analysis service of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States (“Google”).
 

To analyse your use of our website, we use, among others, the Cookies. The information collected by Google in connection with your use of our website (e.g. the referring website, which of our webpages you visit, your browser type, your language settings, your operating system, your screen resolution) will be transmitted to a server of Google in the US, where it will be stored and analysed; the respective results will then be made available to us in an anonymised form. In this process, your usage data will not be connected to your full IP address. We have activated on our website the IP anonymising function offered by Google, so that the last 8 digits (type IPv4) or the last 80 bits (type IPv6) of your IP address are deleted.
For further information on Google Analytics please refer to the Google Analytics Terms of Service, and the Google Privacy Policy
 

Inquiries

In case of any requests concerning disclosure, correction, suspension of use etc. of the retained personal data or any other inquiries regarding personal information, please contact our group Personal Information Office as follows. The Company will handle such requests or inquires in accordance with applicable laws and ordinances after verifying that the request or inquiry is being made by the principal.

If you have any problems, questions or ideas, please contact one of the following contacts.

 

Personal Information Office,
Bayer Holding Ltd.
2-4-6 Umeda, Kita-ku, Osaka 530-0001
Representative Director: Julio Triana
E-mail

 

Group Data Protection Officer
Bayer AG
51368 Leverkusen, Germany
Contact form

 
*This translation may be used for reference purposes only. In cases where any differences occur between this English version and the original Japanese version, the Japanese version shall prevail.

 

Last Updated: January 19, 2024